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HR Assistant-Secretary

St. Luke's Hospital
Duluth

Job Description

The HR Assistant/Secretary is responsible for providing executive secretarial services and administrative support to Director and other staff as assigned. Ability to manage high-level, confidential matters in a professional fashion. Participates in process improvement projects. Responsible for providing back-up customer service support in receiving and greeting applicants and other customers as assigned.
MINIMUM QUALIFICATIONS
Education: Associates Degree.
Experience:One (1) year related work experience. Possess minimum typing skills of sixty (60) words per minute. Must be proficient with Microsoft Office products, including Word, Excel and PowerPoint.
Licensure/Certification/Registration: N/A
PREFERRED QUALIFICATIONS
Education: N/A
Experience: N/A
Licensure/Certification/Registration: N/A
KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of office methods and procedures, decision-making and problem-solving skills, computer and word processing skills. Understand questions and give clear and satisfactory explanations. Ability to exercise confidentiality in dealing with all aspects of employee information, applicants and co-workers based on Hospital policy and procedure. Ability to be flexible and to function with interruptions and distractions. Extensive ability to work in a mature, constructive manner. Ability to exercise good judgment and to accept responsibilities. Ability to follow through with direction. Extensive ability to time manage, to organize and prioritize responsibilities.

READING - Intermediate: Ability to read and interpret documents such as operating and maintenance instructions and procedure manuals.
WRITING - Intermediate: Ability to write routine reports, correspondence, or procedures.
SPEAKING - Basic: Ability to speak simple sentences.
MATHEMATICAL SKILLS - Basic Skills: Ability to add and subtract two-digit numbers and to multiply and divide with 10's and 100's. Ability to perform these operations using units of American money and weight measurement, volume, and distance.
REASONING ABILITY - Intermediate Skills: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
PHYSICAL DEMANDS AND ENVIRONMENT
PHYSICAL DEMANDS
Ability to talk, hear, sit and reach for a period of eight (8) hours; ability to lift up to twenty-five (25) pounds

Stand - Occasionally Under 1/3 (1-2.5 hours)
Walk - Occasionally Under 1/3 (1-2.5 hours)
Sit - Continuously Over 2/3 (5.5 8 hours)
Use hands to finger, handle, or feel - Continuously Over 2/3 (5.5 8 hours)
Reach with hands and arms - Occasionally Under 1/3 (1-2.5 hours)
Stoop, Squat, Kneel, or Crouch - Occasionally Under 1/3 (1-2.5 hours)
Bending-repetitive forward - Occasionally Under 1/3 (1-2.5 hours)
Talk or hear - Continuously Over 2/3 (5.5 8 hours)

LIFTING REQUIREMENTS
Up to 10 pounds - Frequently 1/3 to 2/3 (2.5 5.5 hours)
Up to 25 pounds - Occasionally Under 1/3 (1-2.5 hours)

WORK ENVIRONMENT
Typical Noise Level - Moderate noise (examples: business office with computers and printers, light traffic)

WORKING CONDITIONS
Typical office environment

Employment Type

Part-time

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